Studies have shown that email still has a safe place in the business world, with an estimated 124.5 billion business emails sent and received each day. However, are the emails that your business is actually receiving safe? If you aren’t adopting the following practices in your daily business operations, they probably aren’t.
With the right precautions, you and the rest of your team can keep your systems safer than the average business is from the threats that use email to propagate. Here, we’ve assembled some tips and practices to help you avoid email-based threats during your workday.
Antivirus and Spam Filters Are Your Friend
Your employees have a job to do, one that (most likely) doesn’t include them prospecting their email accounts to determine if an email is safe to open or not all day long. In order to ensure that they at least have a chance of accomplishing things that are actually on their schedule, you should implement spam-blocking filters and antivirus software. These options are highly effective at blocking email-based threats and cutting back on the loss of employee productivity due to an inbox full of junk.
Smarter Email Practices
In order to avoid the threats that remain, you need to ensure that your staff is using its email intelligently. While the filters we just discussed will help immensely, you also need to impress upon your staff the importance they have in your security equation.
As the backbone of your operations, your employees hold significant influence over how effective your IT security is. This is why cybercriminals so often turn to them as the way into your network. To keep your business safe, you need to make sure that your staff members are capable of spotting something “phishy,” and understand the procedures you have in place to avoid threats like these.
A few important tips to remember:
- Avoid sending sensitive information over unencrypted email, send your message with ProTechnical’s free Secure Note for added privacy and security.
- Disregard and delete unexpected emails from unknown contacts. End users should be extra cautious if their messages are misspelled or they have an unsolicited attachment.
- Avoid giving out your email if you can help it, the proper use of email aliases can help avoid a threat sneaking into your inbox.
- Every user needs to utilize sufficiently secure passwords that they keep to themselves and change fairly frequently. This will help prevent unauthorized access to the account if an old password were to be leaked. Two-factor authentication is important here too.
ProTechnical can offer you the solutions you need to keep your company email secure. To learn more, reach out to us at 775.525.2000.